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SOUTH-LANCS & CHESHIRE M/D
CLUB CONSTITUTION 1. NAME AND OBJECTS OF THE CLUB A. The name of the club will be the
" B. The objects of the club are; i) To promote fellowship and dialogue
between club members. ii) To promote the interests of its
members, and to promote a spirit of unity and loyalty among the club members. iii) To provide a means of communication
between individual club members and the National Council for Metal Detecting. iv) To encourage members to work
responsibly within the Detector Users Code of Conduct. v) To encourage members to work
responsibly within the Treasure Act 1996, Code of Practice. vi) To facilitate a spirit of
co-operation between Museum Services, Archaeologists, Historical/Research Societies
and other fellow Detectorists, with the aim of opening up a wider range of
activities for its members. vii) To perform any act conductive to the
above objects approved by the club in general meeting. 2. SUPPORT GROUPS To assist in the achievement of the objectives as referred to in Rule 1,
the A. Be affiliated to the National
Council for Metal Detecting through the NCMD Northwest Region. B. Give full support to the Pilot
Project of Voluntary Recording of Archaeological Finds. 3. MEMBERSHIP A. Membership of the B. Before being accepted as a member of this
club, applicants will be required to
declare that they are not already members of any other club. If in the past applicants
have held membership of any other club or clubs, they must have given formal
notice of resignation to their previous club or clubs before their application
will be considered. Members of other clubs will be invited to
attend the meetings of the club as often as they wish but only in the capacity
of a visitor. D. Members of this club may not join any other
metal detecting club without immediately forfeiting both membership and member's rights to this club. E. “That…
members of this club will be permitted to join the now popular Sunday Digs
Clubs. These are clubs that have been
specifically formed to provide Sunday metal detecting. Members wishing to do so will be asked to sign a form stating that they
will be joining the Sunday Club for the purpose of Sunday digs only and will
not be participating in full, active, dual membership of that club” 4. FINANCIAL A. Subscriptions; The annual
subscription per club member will be as recommended by the committee after hearing the Treasurer's report, and agreed at
the Annual General Meeting. This information will be published
as Bye Law No 1. B. The Financial year shall be from 1st
April until 31"' March. C. Every
cheque drawn on the club Bank Account will be signed by the following: Treasurer
and Secretary. D. The
Accounts of the club will be made up to the 31st March in each year and,
audited annually. 5. MEETINGS Ordinary General Meetings will
be held every month for the purpose of i) Socialising with other members. ii) The passing on of NCMD business and
news. iii) The continuance of club competitions
etc. iv) Any motion put to the Ordinary General
Meeting as a result of discussions from a Members Meeting will only require a vote as
discussion on such items will only be made at the Members Meeting. Members meetings will be held at least once
each quarter year, the year commencing from the Annual General Meeting. The
purpose of the Members Meeting is; i) To bring together all interested
members of the club who wish to discuss and place forward any ideas they
feel would benefit the club. ii) These ideas can then be agreed with
a majority vote and adopted. iii) Any idea agreed at a Members Meeting
that is deemed as requiring the whole club agreement would be placed as a motion at the next Ordinary
general Meeting. (See Rule 5A.iv.) C. Annual General Meetings will take
place not later than the end of March each year, with at least 10 months between each one. The
purpose of the Annual General Meeting
is; i) The election of officers. (See Rule 7F) ii) Financial report for the end of the
year. Any other business, which should have been
communicated to the Secretary, and
included in the notice of meeting via the club newsletter. 6. QUORUM A. That for an Ordinary General Meeting,
a quorum of at least Two officers and Eight club members is required. B. That for an Annual General Meeting,
a quorum of at least Three officers and Fifteen club members is required. C. If no quorum is present within half
an hour of a time appointed for a meeting, the meeting must be adjourned
to a later date D. That for a Members Meeting, no
quorum is required. If a Members Meeting does not have at least Two Executive Officers present then it can still proceed as long as approval from
the majority of the Executive
Officers is sought at the earliest opportunity on any motions passed at the meeting. 7. OFFICERS OF THE CLUB A. The Executive Officers shall consist
of; Chairperson, Vice-Chairperson, Secretary, (SeeRule7F), Treasurer.
(See Rule 7F) B. The Non-Executive Officers shall
consist of: President, (See Rule 7F), Sites officer, Finds Recording Officer. Other Non-Executive
Officers may be required and these posts will be discussed and voted on at a Members Meeting. C. The officers are unpaid but maybe
paid reasonable expenses incurred during the course of their duties. D. Any officer may resign by giving the
secretary notice in writing. E. The post of an officer who resigns
maybe filled by a temporary appointment, pending approval at the next members Meeting. F. Until further notice, the matter of
elections for the posts of Secretary, Treasurer and President shall be suspended. This is in recognition of
their long association with, and their total commitment to the welfare
of the club and its members. The present Secretary, Treasurer and President
should retain their posts
until; i) They submit their resignations in
writing. ii) They are removed from office by a
majority vote at a General meeting. 8. OFFICERS DUTIES A. Chairperson; The Chairperson shall
have final authority on all matters relating to the conduct of a meeting. B. Vice-Chairperson; The
Vice-Chairperson will assist the chairperson in the performance of his/her
duties, and chair the meeting in
his/her absence. C. Secretary; i) The preparation of minutes of all
meetings. ii) Notification to members of all
meetings. iii) Correspondence. iv) General Administration D. Treasurer; i) The preparation of the annual
accounts. ii) The income and expenditure account. iii) All financial business on behalf of
the E President; To
negotiate with outside bodies, and to ensure that the best interests of the
club and all its members are served
at all times. F. Sites
Officer; To
co-ordinate the search for new land that would be available for use by all the club members, and to promote the club through finding land to
hold charitable rallies on. G. Finds
Reporting Officer; To
record members finds and place them on the Voluntary Reporting Scheme whilst keeping a liaison with 9. VOTING A. Voting at any meeting shall be
limited to one vote per member on any issue under discussion. B . All officers, other than the
Chairperson, have the right to vote. In the event of an equality of votes, the Chairperson of the meeting shall have use
of a casting vote. C. Unless specifically requested by at
least one third of members present, voting shall be by a show of hands. D. A motion shall be deemed carried by
a majority vote. All motions must be proposed and seconded. 10. CONSTITUTION A. At least One copy of the
constitution must be available at any meeting. Each member will be issued with
a copy of the constitution
at the time of joining the club. C. No alteration deletion or addition
to the constitution shall be made except by resolution carried by a majority
vote of members present at an Annual General Meeting. Notice of which shall
have contained particulars of the
proposed alteration, deletion or addition. 11. NCMD The 12. INSURANCE The 13. BYE-LAWS A. The club members, at a Members
Meeting have the power from time to time to make such by-laws (not inconsistent with the constitution) as they
shall think expedient for regulating the conduct and affairs of the South Lancashire and Cheshire
club. B. All such by-laws shall be binding
upon members of the 14. CLUB RULES A. Club rules may be changed, added to,
or deleted at any time upon the recommendation by the Officers and subject to being approved in a General
Meeting by the club members. B. No club rules may be made which
would conflict with the current constitution. 15. MEMBERSHIP FEES A. A membership fee in accordance with
the current scale of fees shall be required before a member may take part in any of the club activities. B. The scale of membership fees may be
altered at any time upon the recommendation of the Officers and subject to being approved in a Members
Meeting. C. Payment of such a fee shall entitle
a member to vote at meetings and the Annual General Meeting. D. Any child under the age of 12 is
welcome to full membership but must pay the annual NCMD insurance rate. 16. EXPULSION OF MEMBERS A. A member may be expelled from the
club for bringing the club or the hobby into disrepute, for breach of club rules, or any act considered to be not
in the interest of the body of the membership. B. A proposal for expulsion must be
considered by the Officers and recommendation placed before a General
Meeting for a vote. C. There is no appeal procedure. D. A member under threat of expulsion
must be given notice of the nature of the complaint, by whom it was made, and the right to reply to
the Officers who will consider the case before making a recommendation. 17. TERMINATION OF THE CLUB In the event of the
club terminating, the monies and equipment held in the name of the club will be
distributed at the discretion of the Officers sitting at the time of the termination. BY-LAWS The following by-laws,
in support of the constitution have been agreed by the Officers and members at
a Members Meeting. These by-laws will be
binding upon members until replaced or set aside (See Rule 13B) 1. Annual subscription fee per member will be
£15.00, which includes NCMD membership and insurance. 2. A further fee of 50p is required from all
members each month on entry to the club. 3. Visitors are required to pay the fee of £1.00
each month on entry to the club. |